Invoice Software For Hotels

Hotels, whether boutique or large chains, require efficient invoicing software to manage their financial transactions seamlessly. Hotel operations often involve complex billing structures, such as room charges, additional services, taxes, and corporate agreements. To streamline these processes, specialized invoicing software tailored to the hospitality industry is essential. In this guide, we explore the best invoice software options for hotels, their key features, and how they can improve hotel billing systems.

Verdict

Finding the right invoicing software for hotels depends on the size of the hotel, the level of customization needed, and integration with other hotel management systems. Below, we detail some of the top options that fit the needs of both small and large hotels, highlighting their features, pros, and cons.

Top Invoicing Software for Hotels

1. RoomRaccoon

RoomRaccoon is a comprehensive Property Management System (PMS) designed specifically for hotels, offering a robust invoicing module. It helps hotel operators generate accurate invoices for room stays, food and beverage services, and other amenities.

• Automated invoicing for bookings and services


• Integration with online booking systems and point-of-sale (POS) systems


• Multi-currency support


• Customizable invoice templates with hotel branding

2. Cloudbeds

Cloudbeds is another top choice for hotels, offering a cloud-based platform that manages everything from booking to invoicing. The invoicing feature integrates directly with the booking management system, ensuring accuracy.

• Easy integration with third-party hotel management systems


• Automatic invoice generation for room bookings and add-ons


• Supports multi-currency and multiple payment options


• Customizable invoicing to include taxes and local fees

3. Mews

Mews is a hotel management platform with a strong invoicing capability. It automates much of the billing process and helps streamline daily financial operations, with features tailored to large and multi-location hotels.

• Fully automated invoice generation and delivery


• Integration with POS and hotel booking systems


• Real-time tax and payment calculations


• Supports group invoicing for large parties or corporate clients

Benefits of Using Hotel-Specific Invoicing Software

Hotel-specific invoicing software offers several advantages over generic accounting systems. These tools are designed to accommodate the unique needs of hotels, including multiple revenue streams, service packages, and tax configurations. Here’s how specialized software can benefit your hotel:

• Automation: Reduces manual input errors by automatically generating invoices based on booking and service data.


• Customization: Create branded invoices that match the hotel’s image and include detailed breakdowns of services.


• Multi-currency support: Necessary for hotels catering to international clients, ensuring accurate billing in different currencies.


• Integration with PMS: Seamless integration with Property Management Systems (PMS) to sync guest information, charges, and room bookings.


• Group and corporate invoicing: Easily handle group bookings and generate invoices for corporate clients with specific terms and conditions.

Tables

Here’s a comparison of the best invoice software for hotels:

Types of Invoices for Hotels

Different types of invoices may be required for a hotel’s operations. Below are the most common types used by hotels:

• Booking Invoice: Reflects room charges and services booked by the guest.


• Service Invoice: Includes charges for amenities like spa treatments, room service, or conference rooms.


• Corporate Invoice: For business travelers, this invoice breaks down room charges, meals, and other services with detailed information for reimbursement purposes.


• Group Booking Invoice: Tailored for events, weddings, or corporate groups, with itemized billing for rooms and event services.

Invoicing Software that Supports Hotel Invoicing

Here are more invoicing software options that cater to hotels and can create various types of invoices:

• Xero: Xero offers a flexible invoicing system that can integrate with hotel management software to create automated invoices for room bookings and services.

Xero

✔ Simplifies bookkeeping, saves time and helps to grow your business.
✔ Mobile app gives you anytime access to financial information.
✔ Customer support team is dedicated to help you succeed.
✔ Free no-commitment 30-day free trial.

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• Zoho Invoice: Zoho’s invoicing system is perfect for smaller hotels or boutique properties needing customizable invoices with detailed descriptions of services.

Zoho

✔ Provides multiple payment gateways.
✔ Integrates with other Zoho apps to streamline workflow.
✔ Supports multiple languages and currencies.
✔ Offers a free plan for small businesses.

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• FreshBooks: Known for its ease of use, FreshBooks can handle hotel invoicing, offering features like multi-currency and recurring billing options.

FreshBooks

✔ Best choice for small and mid businesses

✔ Fast payment setup 

✔ Great customer service

✔ Get 30-day free trial (not required creadit card)

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• QuickBooks Online: QuickBooks offers extensive customization, automated recurring invoices, and integration with hotel PMS systems for seamless invoicing.

QuickBooks

✔ Best choice for small businesses

✔ Automated online banking system

✔ Create estimates & Reports
✔ Get a 30-day free trial

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Each of these platforms provides a combination of hotel-friendly invoicing features such as automatic billing, customizable templates, and multi-currency options, which are essential for international hotels.