Invoice Software For General Contractor

General contractors have unique invoicing needs, from managing project-specific costs to handling multiple client contracts and payment schedules. The right invoicing software should streamline billing, offer easy project tracking, and provide tools to manage expenses. In this article, we’ll explore the best invoicing software options available for general contractors, highlighting key features, pros, cons, and pricing.

Verdict

The best invoicing software for general contractors balances ease of use with features specific to the construction industry. The top contenders are QuickBooks, FreshBooks, and Jobber, all offering comprehensive features for billing, project management, and expense tracking. The ideal choice depends on the contractor’s size, budget, and specific invoicing needs.

Top Invoicing Software Options

QuickBooks

QuickBooks is a popular choice among contractors because it offers a range of tools to manage billing, project tracking, and expenses. With its user-friendly interface, QuickBooks allows for detailed project tracking, integrating time tracking and cost estimates.

QuickBooks

✔ Best choice for small businesses

✔ Automated online banking system

✔ Create estimates & Reports
✔ Get a 30-day free trial

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• Pros: Comprehensive project tracking, customizable invoices, time tracking


• Cons: Can be expensive for smaller contractors


• Pricing: Starts at $25/month

FreshBooks

FreshBooks is another excellent choice for contractors who need easy-to-use software for invoicing, expense management, and time tracking. Its invoicing features are highly customizable, making it easier for contractors to send professional-looking invoices to clients.

FreshBooks

✔ Best choice for small and mid businesses

✔ Fast payment setup 

✔ Great customer service

✔ Get 30-day free trial (not required creadit card)

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• Pros: User-friendly, mobile app for on-the-go invoicing, expense tracking


• Cons: Limited project management features


• Pricing: Starts at $17/month

Jobber

Jobber is specifically designed for service-based businesses, making it an ideal solution for contractors. It offers features such as job scheduling, client communication, and invoicing, all in one platform.

• Pros: Tailored for contractors, excellent client communication tools, integrates with payment platforms


• Cons: Limited accounting features compared to QuickBooks


• Pricing: Starts at $39/month

Zoho Invoice

Zoho Invoice is a budget-friendly invoicing solution that works well for smaller contractors. It offers customizable invoices, time tracking, and payment reminders, though it lacks some of the more advanced project management features.

Zoho

✔ Provides multiple payment gateways.
✔ Integrates with other Zoho apps to streamline workflow.
✔ Supports multiple languages and currencies.
✔ Offers a free plan for small businesses.

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• Pros: Free for small businesses, easy-to-use interface, integrates with Zoho’s full suite


• Cons: Lacks advanced project management features


• Pricing: Free (limited features)

Key Features to Look for in Contractor Invoicing Software

• Customizable invoices: Create professional, branded invoices that match your business needs.


• Project tracking: Keep track of individual projects, expenses, and payments.


• Expense tracking: Simplify the process of tracking job-related expenses and integrating them into invoices.


• Time tracking: Essential for contractors who bill clients based on time spent on a project.


• Mobile app: Enables invoicing on-the-go, especially useful for contractors working in the field.


• Client management: Easily keep track of client details, jobs, and communication.

Types of Invoices General Contractors Need

General contractors handle various types of invoices. Here's a breakdown of the most common invoice types used in the construction industry.

Best Software for Each Invoice Type

Here’s a quick guide on which invoicing software options can handle specific types of contractor invoices.

• QuickBooks: Excellent for Progress Billing, Retention Invoices, and Final Invoices.


• FreshBooks: Best for Time and Materials Invoices and Final Invoices.


• Jobber: Great for Progress Billing and Retention Invoices.


• Zoho Invoice: Works well for Time and Materials Invoices and simple Final Invoices.

Conclusion

Choosing the right invoicing software for your general contracting business depends on your specific needs, budget, and project complexity. QuickBooks and Jobber are ideal for contractors dealing with complex project billing and job tracking, while FreshBooks and Zoho Invoice are great for contractors seeking user-friendly invoicing with essential features. Evaluate your invoicing needs and budget to choose the best solution for your business.