Invoice Software For Auto Repair Shops

Auto repair shops have unique invoicing needs. From tracking labor hours to managing parts inventory, it’s essential to have invoicing software that’s tailored to these tasks. In this article, we will cover the best invoice software options for auto repair shops, detailing features, pros and cons, and pricing.

What to Look for in Invoice Software for Auto Repair Shops

Auto repair shops require specialized features in their invoicing software. These include the ability to track inventory, integrate with point-of-sale systems, handle tax calculations, and manage customer data efficiently. Here are some key considerations:

• Labor Tracking: Ability to calculate labor costs based on hours worked.


• Inventory Management: Tracking parts, supplies, and materials used for repairs.


• Customer Database: Store customer history, past invoices, and vehicle details.


• Estimate Creation: Generate estimates for potential jobs and convert them into invoices easily.


• Mobile Accessibility: Since many auto repair businesses work in a dynamic environment, access from tablets or mobile devices is essential.

Top Invoicing Software for Auto Repair Shops

Here’s a breakdown of the top software options that suit auto repair shop invoicing needs.

1. Shop Boss

Shop Boss is a cloud-based auto repair software that combines invoicing with repair orders, customer management, and parts tracking. It allows you to quickly create estimates and convert them into invoices.

• Pros: Real-time repair order tracking. - Built-in inventory and parts management. - Easy-to-use mobile interface.


• Cons: Higher pricing compared to some competitors. - Limited customization for non-automotive services.

2. AutoLeap

AutoLeap provides auto repair shops with a comprehensive tool for job scheduling, invoicing, and customer management. It offers built-in time tracking and detailed job reports for clear invoicing.

• Pros: Time tracking for accurate labor billing. - Integrated with vehicle diagnostics. - Supports SMS customer updates.


• Cons: May have a steep learning curve. - Pricing is not clearly listed online.

3. Mitchell 1

Mitchell 1 offers auto repair management software with powerful invoicing tools. It's designed specifically for auto repair shops with features that handle everything from parts pricing to labor costs and taxes.

• Pros: Integrated with automotive databases. - Comprehensive inventory management. - Customizable job estimates and repair orders.


• Cons: Not ideal for smaller shops due to pricing. - No free trial available.

4. RepairShopr

RepairShopr integrates customer relationship management (CRM) with invoicing, making it a popular choice for auto repair shops. It supports both estimates and final invoices and syncs with accounting software like QuickBooks.

• Pros: Easy integration with QuickBooks and Xero. - Customer communication tools (SMS, email). - Free trial available.


• Cons: Some users report limited customization options. - Could be overwhelming for small repair shops.

Key Features to Compare in Auto Repair Shop Invoice Software

When choosing the right software, it's important to compare features that match your shop's specific needs. Here's a list of features to compare:

• Labor time tracking and job costing.


• Inventory and parts management.


• Tax and discount handling.


• Estimates to invoice conversion.


• Mobile-friendly interface and app integration.

Comparison Table of Top Auto Repair Shop Invoice Software

Below is a table comparing the best options for auto repair shop invoicing:

Types of Invoices in Auto Repair Shops

Auto repair shops may generate different types of invoices depending on the nature of the job. Here are the main types of invoices used in these settings:

• Repair Invoice: For detailing parts replaced and labor costs for a repair job.


• Maintenance Invoice: Used for routine services like oil changes, tire rotations, etc.


• Diagnostic Invoice: Charges for time spent on diagnostics and troubleshooting.


• Estimate Invoice: Used to provide an estimated cost that can be converted into a final invoice after work is completed.

Software That Can Create These Invoices

Most of the software listed above can handle different types of invoices common in auto repair shops. Here's a quick summary:

• Shop Boss: Supports all types of repair, maintenance, and diagnostic invoices.


• AutoLeap: Best for shops needing diagnostic and labor time tracking invoices.


• Mitchell 1: Great for both repair and maintenance invoicing with detailed breakdowns.


• RepairShopr: Best for managing estimates, customer history, and communication-based invoices.